A notarized invitation letter adds extra trust to your visa documents and shows that the invitation is real. It’s often used when someone from Canada officially invites you to visit them. If you’re planning a trip, you might be wondering, do I need a notarized invitation letter to visit Canada?

You don’t always need a notarized invitation letter to visit Canada, but it helps strengthen your visa application. It adds trust, proves the letter is real, and supports your reason for travel. It’s especially useful for personal visits or weak cases.

Want to know when it’s truly needed or how much it costs? If you’re curious about the steps, the benefits, and how to get it done online or offline, this article has all the answers you’re looking for. Keep reading to find everything you need in one place.

Do I Need a Notarized Invitation Letter to Visit Canada?

Visiting another country often means you need to show strong reasons for your visit. If you’re invited by someone in Canada, your documents can help explain why you’re traveling. Keep reading to see why a notarized letter matters.

Purpose of the Letter

A notarized invitation letter tells the visa officer why you’re going to Canada. It explains who invited you, how long you’ll stay, and where you’ll stay. This helps show that your visit has a real reason. When the letter is notarized, it becomes more official and trustworthy. It’s not a must for every visit, but for personal visits or events, it’s a smart step to make your case stronger.

Boosts Visa Approval

Visa officers need proof that your visit is real. A notarized invitation letter gives that proof. It shows someone in Canada knows you and is inviting you honestly. When you attach a clear and signed letter, it adds trust to your application. That trust can help make the approval process smoother and faster, especially if you don’t have strong travel records or financial documents.

Shows Your Connection

Every visa application needs to show you have ties with the person or event in Canada. A notarized letter shows that connection clearly. It tells the officer you’re not just applying for fun—you’ve got someone waiting for you. That can make a big difference in how your application is seen, especially when personal or family visits are involved. It gives more reason to believe your visit is genuine.

Gives Clear Details

A notarized letter usually lists important facts—like your full name, passport number, the purpose of your visit, and your planned return date. These details help avoid any confusion in your application. It also matches what you say in other forms. When everything lines up, it becomes easier for the visa officer to understand your plans and say yes without extra questions or delays.

Makes Your File Stronger

Even if a notarized letter isn’t always required, it helps make your file stronger. If you’re traveling for special events like family functions or even attending conferences in Canada, a well-written letter adds more value to your documents. It shows preparation, trust, and honesty, which can all support your visa request. In some cases, it’s the small things that give your application an extra push forward.

Shows Financial Help

Sometimes, the person inviting you also says they’ll help with costs. A notarized letter with that note makes your case stronger, especially if your own bank account isn’t very full. It helps prove you won’t be a burden in Canada. It tells the officer that someone will look after your stay and expenses. This kind of support letter often helps when travelers are young or not earning yet.

Useful for All Visit Types

Whether you’re visiting for a wedding, meeting relatives, or attending a formal event, having a notarized invitation letter is useful. It works like a support document, helping explain the reason for your trip. It doesn’t matter if the event is small or big—having this letter adds more weight to your visa file. It helps confirm your reason for going and that you’ll return after the visit.

Proves Letter Is Real

One big reason to notarize a letter is to show it’s not fake. Notaries check the ID of the person writing the letter and confirm they signed it. This process makes the letter more trustworthy. Visa officers deal with thousands of documents, so anything that helps prove your papers are real is a plus. A notarized letter can help your papers stand out in the right way.

Not Always Required

While helpful, a notarized letter is not always required by law. Some people get visas without it. But if your case is weak or your documents need more support, then this letter can really help. It gives that extra bit of trust and shows you’ve put thought into your application. So even if it’s optional, many people still add it to avoid problems.

Even small efforts can make a big impact when applying for a visa. A notarized invitation letter adds trust and makes your reason for visiting clearer. While it’s not always required, it can strengthen your overall application. Taking that extra step might help avoid rejection.

Who Can Notarize an Invitation Letter for a Canadian Visa?

Getting your Canada invitation letter notarized can be an important step. Many people need it to support their visa application, especially for non-tourist visits. But not everyone knows where to go for this service. Keep reading to see your best and easiest options.

GCA Notary Service

Global Conference Alliance offers a notarized letter through their own official service. They work with Mr. John O’Fee K.C., a licensed notary in British Columbia, to complete the process. For those attending their events, this is one way to get a notarized invitation letter for Canada without any extra hassle. You just need to fill out their form, and once it’s confirmed, the letter is sent within a few business days.

Local Notary Office

You can find a local Notary Public near your home or town easily. Bring your draft invitation letter and your valid ID to their office. They will check your identity before signing and stamping the letter officially. This is a common method for getting legal documents notarized for visa use. Make sure the notary is authorized in your country or region.

Legal Service Centers

Many legal centers and law firms provide notary services to the public. These offices help people with official documents, including notarizing letters for visas. You can walk in or call them to book a time. They will help you prepare and stamp your letter correctly. This is a good choice if you want help from someone nearby.

Online Notary Services

Online platforms now let you notarize documents through video calls with professionals. After booking, you show your ID and the letter using your phone or computer. The notary watches and approves everything live, then gives you a digital stamp. This is helpful if you can’t visit an office. Just make sure the online notary service is accepted for your visa process.

Canadian Embassy Offices

Some Canadian embassies and consulates can notarize documents for visa use. You will need to check if this service is available in your country. Most offices ask you to book an appointment ahead of time. Bring your ID and the invitation letter with you when you go. This option works well if local notaries are not available to you.

Notarizing your letter is a small but helpful part of your visa plan. Many places offer this service, both online and offline. Choose the one that is easiest and safest for you. Doing it right will help avoid problems during your visa process.

When Is a Notarized Invitation Letter Actually Required?

Getting ready for a trip to another country can be exciting, but it also means collecting the right documents. One of those might be an invitation letter, depending on your reason for visiting. In some situations, this letter needs to be notarized to make it more official. Wondering when that actually matters? Keep reading to find out why it could be important for your visa.

Family Visits: If you’re visiting a close family member, a notarized letter helps prove the relationship and the reason for your stay.
Business Meetings: When invited for work purposes, notarization confirms that your trip is official and backed by a real business connection.
Educational Purposes: If you’re going for training, seminars, or study tours, a notarized letter makes your invitation look more trustworthy.
Longer Stay Plans: A letter is often needed if you’re staying more than a few weeks, especially with someone who’s sponsoring your stay.
Visa Clarifications: For situations where your reason isn’t clear from other documents, a notarized letter fills in those missing details.
Avoiding Rejections: When you’re not sure if your case is strong, this extra document helps show you’re serious and honest about your visit.
Non-Tourist Reasons: If the purpose isn’t simple tourism, like attending events or private functions, notarization makes the invitation more believable.

Having a notarized letter won’t hurt, but in many cases, it can really help. It adds more value to your visa application, especially when things aren’t simple. Visa officers trust documents that are clear and verified. Taking this step could save you from delays or denials.

How Do I Get a Notarized Invitation Letter to Visit Canada?

Getting a visa to visit Canada often includes preparing a few extra documents. One of the most helpful ones can be an invitation letter. For some visitors, this letter needs to be notarized. Let’s look at how you can arrange one step by step.

Choose a Trusted Source

You’ll first need someone in Canada who can invite you—usually a friend, family member, or event organizer. That person will write the letter with your name, purpose of visit, and other basic details. The next step is having the letter notarized. If you’re going through an organization, they might help with that. In such cases, it’s also good to ensure the validity of a notarized document in Canada before adding it to your visa application.

Draft the Letter Properly

Once the inviter is ready, they should include all the right details in the letter. That means full names, passport numbers, relationship between both people, visit dates, and where you’ll stay. The letter should be written clearly and without missing any information. A well-written draft helps the notary know exactly what they’re stamping, and it saves time when you go to notarize it.

Visit a Notary Public

After the letter is written, the inviter or the person responsible must go to a licensed Notary Public. Notaries are legal professionals who confirm identity and witness signatures. The notary checks documents and stamps the letter with an official seal. This process makes the letter more trusted. It’s an important step for documents that need to be used in official visa applications.

Ask for Digital Copy

Once the letter is notarized, ask the inviter to send you a scanned copy. Some embassies may accept digital copies, while others ask for printed originals. It’s a good idea to have both ready just in case. Keep the scanned letter saved safely so you can attach it to your visa application form when needed. Always check what format the embassy prefers.

Add It to Your File

Before submitting your visa application, review everything to make sure the notarized letter is included. This letter should match the other details you’ve provided in your form. Make sure your name, travel dates, and passport number are all correct. Keeping your documents in order helps avoid delays. Double-check that everything is easy to read and complete before sending it to the embassy.

Getting your letter notarized may feel like an extra step, but it really helps. It shows that your documents are real and properly signed. Always work with people you trust and follow each step clearly. This keeps your visa process simple and smooth.

What Is the Cost of Notarizing a Canadian Invitation Letter?

Service Provider / Type	Service Description	Cost (CAD)	Notes
Global Conference Alliance (GCA)	Notarized invitation letter via licensed notary	$100	Optional service; processed within 5 business days; non-refundable.
Notary-Toronto.ca	In-person notarization	$10	Affordable option for basic notarization.
Toronto Notary Public	In-person notarization	$16.95	Standard fee for basic notarization services.
SMH Law (Ottawa)	Notarization only	$28.25	Includes tax; additional signatures at $11.30 each.
SMH Law (Ottawa)	Drafting and notarization package	$90.40	Comprehensive service including letter drafting.
NotaryPro	Online notarization	$40.95	Digital e-signature and seal included; additional services may incur extra fees.
NotaryPro	In-person notarization	$45.95	Standard in-person service; additional documents at discounted rates.
Red Seal Notary	Walk-in notarization (first document)	$49.00	Discounts available for multiple documents.
Red Seal Notary	Online notarization (first document)	$59.00	Additional documents at $20.00 each.
Red Seal Notary	Drafting and notarization package	From $99.00	Includes drafting of invitation letter and notarization.
Ottawa Notary	Letter drafting	$10.00	Quick drafting service; letter delivered via email.
Ottawa Notary	In-person notarization	$35.00	No appointment needed; walk-in service.
Windsor Notary	Drafting and notarization package	$100.00 + HST	Comprehensive service including letter drafting.
General Range (Various Providers)	Notarization only	$10 – $100	Costs vary based on location, provider, and additional services.
General Range (Various Providers)	Drafting and notarization package	$80 – $150	Comprehensive services may include expedited processing or translations.

Key Considerations:

Service Type: Online notarization offers convenience but may be slightly more expensive than in-person services.
Bundled Services: Opting for packages that include both drafting and notarization can be cost-effective if you require assistance with letter preparation.
Additional Fees: Be aware of potential extra charges for services like expedited processing, multiple copies, or translations.
Location Variance: Notarization fees can vary significantly based on the province or territory.

A notarized invitation letter can be a valuable supporting document when applying for a visa, but it’s important to understand its limitations. It does not guarantee visa approval and should be treated as an optional enhancement to your application. Always review the latest guidelines from official sources and choose a reputable provider to ensure your documents meet international standards.

Can I Notarize a Canadian Invitation Letter Online?

Notarizing a Canadian invitation letter online is now easier than ever. You don’t need to visit a notary office or travel anywhere. Everything can be done from your computer or phone at home. If you’re wondering how to do it step by step, keep reading!

Step 1: Write the Invitation Letter Before You Start

Before you can notarize anything online, you need to write your full invitation letter. This letter should include the name of the person you’re inviting and why they are coming. Don’t forget to write how long they will stay and where they will live during their visit. Also add your full name, address, and relationship with the person. Having the letter ready will save you time when you meet the online notary.

Step 2: Choose a Trusted Website for Online Notarization

Next, you need to find a website that offers online notary services in Canada. Websites like NotaryPro or AllCanadaNotary are trusted and legal. Always check if the website mentions that it works with Canadian laws. The site should let you upload your letter and book a video call. Make sure the site looks professional and gives you clear steps to follow.

Step 3: Schedule a Live Video Call with a Notary

Once your letter is uploaded, you’ll need to pick a time for the online session. The notary will meet you through a video call, so you don’t need to go anywhere. Most websites will show you a calendar where you can choose a time that works for you. Try to book a quiet time when you won’t be disturbed. Make sure your phone or computer camera and mic are working before the meeting starts.

Step 4: Show Your Valid ID to Confirm Your Identity

During the video call, the notary must check who you are by seeing your ID. This can be your passport, driver’s license, or any government-issued photo ID. Hold your ID close to the camera so the notary can see it clearly. The notary needs to make sure that your name on the letter matches the name on the ID. This step helps stop fraud and makes the document legal.

Step 5: Sign the Letter While the Notary Watches

After your ID is checked, the notary will ask you to sign the invitation letter. You’ll do this while on the video call so the notary can see you signing it. You may sign using a digital pen or just click a button, depending on the website. Once you’re done, the notary will add their official digital stamp and signature. This makes your invitation letter legally notarized and ready for visa use.

Step 6: Download the Final Notarized Invitation Letter

After the meeting is over, the notarized letter will be ready. You’ll get a link to download it or an email with the file. Make sure to check that the letter has the digital seal and signature from the notary. You can print it or send it by email with your visa documents. Keep a copy for your own records too, just in case.

Here are some essentials you should know:

You must have a working webcam, mic, and internet for the video call.
Always use your own photo ID to prove your identity during the session.
Choose websites that say clearly they offer Canadian notary services.
The letter must be signed during the video call, not before or after.
The notarized version will include a digital stamp and notary signature.

Doing it online saves time and makes things simple for both you and your guest. Just make sure to follow each step carefully. A properly notarized letter can help make the visa process smoother.

What Happens If My Invitation Letter Is Not Notarized for the Canada Visit?

Getting ready for a trip to Canada often means gathering a lot of papers. One of the most important ones is the invitation letter. Some people choose to get it notarized, while others don’t. But is skipping notarization a good idea? Keep reading to find out why this small step might make a big difference.

Some embassies accept regular invitation letters, but not having it notarized might make your visa application look a little less strong.
A notarized letter proves the person inviting you is real and serious. Without it, visa officers may ask for extra proof.
Notarized letters are harder to fake, so if you skip it, the embassy might take longer to trust the invitation.
Your visa application might still work, but there’s a higher chance they’ll ask more questions or request more documents.
If the embassy staff doubts the letter, they might reject the application—even if everything else is okay.
Some countries’ applicants are more likely to be asked for notarized letters, so skipping it can depend on where you’re applying from.
It’s not always required, but having it notarized shows you’re well-prepared and serious about following the visa process properly.

Notarizing your letter isn’t always a rule, but it helps make your case stronger. It shows the invitation is real and clearly trusted. If you want fewer delays or questions, it’s a smart move. Always try to make your application simple and clear for the visa officer.

Notarized Invitation Letter Sample for Canada

When inviting someone to visit Canada, a notarized invitation letter can make your application stronger. It proves the invitation is real and trusted. This letter is often used for family visits, events, or conferences. Below is a simple format you can follow.

NOTARIZED INVITATION LETTER
(For Visa to Canada)

Date: [Insert Date]

To:
[Full Name of Visa Officer]
Embassy/Consulate of Canada
[Insert Country or City Name]

Subject: Invitation Letter for [Visitor’s Full Name] – Passport No: [XXXXXXXX]

Dear Sir/Madam,

My name is [Your Full Name], and I am a permanent resident/citizen of Canada. I currently live at [Your Full Address in Canada]. I work as a [Your Occupation] at [Your Company/Organization Name], and I would like to formally invite [Visitor’s Full Name], who lives at [Visitor’s Full Address in Home Country], to visit me in Canada from [Start Date] to [End Date].

The purpose of this visit is to [attend a conference/family event/tourism/visit family], and I will make sure that they follow all visa conditions during their stay. I am willing to provide accommodation at my residence and will support them financially if necessary.

Visitor’s Information:

Full Name: [Visitor’s Full Name]
Date of Birth: [DD/MM/YYYY]
Passport Number: [XXXXXXXX]
Relationship to Me: [e.g., Friend, Brother, Cousin]

I assure you that [Visitor’s Full Name] will return to [his/her] home country before the visa expires. I fully understand the responsibilities of inviting someone to Canada and will make sure everything goes smoothly.

This letter has been notarized to confirm my identity and the authenticity of this invitation.

If you need any more details, feel free to contact me:

Phone: [Your Phone Number]
Email: [Your Email Address]

Thank you for your time and consideration.

Sincerely,
[Your Signature]
[Your Full Name]
[Your Full Address]

This sample covers all the basic details needed for a proper notarized invitation letter. Make sure to fill in the correct names, dates, and contact information. Once notarized, it becomes an official supporting document for the visa process.

Note:

Print this letter and sign it in front of a licensed Canadian notary public.
Attach a copy of your passport or PR card, and your proof of address or employment letter.
Your guest should submit this letter with their visa application package.

Always make sure the details in your letter are honest and match your documents. Notarizing the letter adds extra trust and helps visa officers feel more confident. It’s a small step that can make a big difference. When in doubt, get advice from someone experienced.

Commonly Asked Questions

Getting a Canadian visa often brings up many small questions that people forget to ask. You might know about the invitation letter and what it does, but there are other things that also matter. These FAQs below answer those extra questions you might not have thought of yet. They’re here to make your process clearer and easier.

Can One Invitation Letter Be Used for Two People?

Yes, one letter can mention two people, like a couple or parent and child. But it must clearly state both names and details. The inviter should explain their relationship with each person. It’s very important that the visa officer doesn’t get confused when reading it.

Does the Invitation Letter Need to Be Written in English?

Yes, the letter should be in English or French. These are Canada’s two official languages. If it’s written in another language, it must be translated by a certified translator. This helps the visa officer understand everything without extra steps.

Can a Friend Invite Me to Canada or Only Family?

Yes, a friend can invite you. The invitation letter must show your friendship is real. Adding old photos, chats, or past visit records can help. The visa officer just needs to believe the friendship is honest and your visit is short.

Can I Handwrite the Invitation Letter?

It’s better to type the letter. Typed letters are easier to read and look more official. If you must handwrite it, use clear handwriting and black or blue ink. Still, most embassies prefer typed letters for official use.

Can I Use an Invitation Letter from Last Year?

No, you shouldn’t use an old letter. Invitation letters must be recent and match your current travel dates. Even if the details are the same, a fresh letter shows your plans are up to date. Using an old one might cause delays or rejection.

Should the Invitation Letter Include the Visa Applicant’s Photo?

No, the photo is not needed in the letter. You only need to include your full name, passport number, and other travel details. Photos are already part of your visa form. Adding one to the letter doesn’t add much value.

What Happens If the Host Changes Their Mind?

If your host cancels the invitation after sending the letter, you should not use it anymore. Let the embassy know if your plans change. Using a cancelled invitation can cause big problems. It’s always better to update your visa file with correct information.

Can the Letter Be Printed and Scanned or Must It Be Original?

A scanned copy is usually accepted, especially if it’s notarized. Still, check the rules of your nearest Canadian visa office. Some places may ask for the original copy by mail. It’s best to keep both scanned and printed versions ready.

Does the Letter Need to Match the Visa Type?

Yes, the reason written in the letter must match your visa type. For example, if you’re applying for a tourist visa, the letter should mention a personal visit or event. If you’re applying for a business visa, the letter should mention work-related details. Mismatched letters may confuse the officer.

Can I Travel Without the Invitation Letter After Getting the Visa?

Yes, once your visa is approved, you can travel even without carrying the letter. But it’s still smart to bring a copy, just in case border officers ask questions. Having the letter can help answer where you’re staying and who you’ll meet. It adds peace of mind during your entry.

Final Words

Bringing everything together, it’s clear that having a notarized invitation letter adds more strength to your visa file. It’s not always required, but it helps your application look more trusted and clear—so the answer to do I need a notarized invitation letter to visit Canada? is no, but it’s definitely a smart choice.

If you’re planning to include one, be sure it’s well-written, notarized the right way, and includes all the needed details. Choose a method that’s easiest for you—online or offline—and double-check your documents before submission. Good luck with your visa application, and may your visit to Canada go smoothly!