If you’re preparing an invitation letter for visa or travel purposes, you may be asked to have it notarized. Notarization confirms the document’s authenticity and gives it legal weight, but the real question most people ask is: How much does it cost to get an invitation letter notarized in the USA?
The cost of notarizing an invitation letter in the USA depends on how you handle it. By law, notaries usually charge between $25 and $50 per signature, but many people choose professional services that prepare, guide, and notarize the document as a complete package. In those cases, the total cost often comes to around $100, covering both the official notary fee and service charges.
In this guide, we’ll explain why costs differ, where to find affordable options, and even share sample notarized invitation letter templates so you can plan ahead with confidence.
How Much Does it Cost to Get an Invitation Letter Notarized in the USA — Costing Breakdowns
Notarization costs for invitation letters can vary depending on where you are, the type of service you use, and whether additional fees apply. Below is a practical breakdown of what you can expect when getting your document notarized in the United States.
| Type of Notarization | Typical Cost Range | Key Details |
| In-Person | $5 – $15 per signature | Cheapest option, usually done at banks, courthouses, or UPS stores. Some banks offer it free for members. |
| Remote Online (RON) | $25 – $75 per document | Done through a secure online platform. Higher cost due to technology and identity verification. |
| U.S. Embassy/Consulate | $50 per notarial seal | For applicants abroad. Higher price, but often the only option outside the U.S. |
| Average Range (Basic) | $5 – $20 per document | Standard cost most people pay for a simple notarization in the U.S. |
In-Person Notarization
When you visit a notary in person, the cost is generally very low. Most states allow anywhere from $5 to $15 per signature, depending on their regulations. For example, one notarization could be just a few dollars, making this the most affordable and straightforward option for individuals needing basic services.
Remote Online Notarization (RON)
Remote online notarization allows you to complete the process from home using a secure video platform. The cost is usually higher than in-person services, typically ranging from $25 to $100 per document. The extra expense covers the use of technology, identity verification, and the notary’s professional time.
U.S. Embassy or Consulate Notarization
If you are outside the United States and need to notarize an invitation letter at a U.S. embassy or consulate, the fee is $50 per notarial seal. This is significantly more expensive than in-person notarization at home, but it is often the only option available for applicants living abroad.
Average Range for Basic Notarization
For most people in the U.S., a simple notarization of one signature on an invitation letter usually costs between $5 and $20. This average range reflects the standard fees charged by many notaries across the country and gives you a realistic idea of what you should budget for.
What Different States Really Charge for Notarizing Invitation Letters?
Notary fees in the USA aren’t the same everywhere. Each state sets a maximum charge, and the price you pay depends on where you live. The price is demonstrated for in-person notarization. Costs can vary if you get service through online service providers. Here are the common state fees for notarizing an invitation letter so you know exactly what to expect before scheduling your appointment:
California
California sets one of the highest maximum fees at $15 per signature. This applies to acknowledgments, jurats, and oaths. It’s a fair price given the state’s cost of living, but if multiple signatures are needed, the total can add up quickly.
Illinois
Illinois offers one of the most affordable in-person notarizations at $5 per act. However, for electronic notarizations, the maximum increases to $25. This makes Illinois affordable for walk-ins but pricier if you prefer the convenience of digital notarization.
New York
New York caps notary fees at $2 per notarization, one of the lowest in the nation. This keeps costs manageable for residents, especially those needing multiple documents notarized. However, availability may be limited to banks, courthouses, or professional notary services.
Georgia
Georgia follows New York with low maximums, capping notary charges at $2 per act. This makes notarization highly affordable, though additional costs may apply for mobile notaries or after-hours services. For basic needs, however, Georgia residents enjoy some of the lowest fees in the country.
Florida
Florida allows notaries to charge up to $10 per signature. It strikes a middle ground between high-fee states and low-cost ones. Affordable for most, the cost can still rise when multiple documents or extra services are involved, such as travel or witness signatures.
Texas
In Texas, the fee cap is $10 for the first signature and $1 for each additional signature on the same document. This makes it unique compared to flat-fee states, and for multi-signature documents, it can be cheaper than places with higher flat maximums.
Nevada
Nevada aligns with California by allowing notaries to charge up to $15 per act. While the cost is on the higher side, it ensures flexibility for notaries across the state. People often use mobile or online options here, which may add extra costs.
Pennsylvania
Pennsylvania allows notaries to charge around $5 per act, keeping it fairly affordable. Costs may differ slightly depending on the type of notarization, but most people can expect to pay within this range. It’s a balanced system that avoids extremes of very low or very high fees.
Common Types of Notarized Invitation Letters Available in the USA
Not every invitation letter is the same. The content and format often depend on the purpose of travel and who is hosting the visitor. Below are the most common types of notarized invitation letters, each serving a different role in the visa process.
Business Invitation Letter
A business invitation letter is issued by a company inviting a foreign partner, employee, or client to the United States. It outlines the purpose of the visit, meeting schedules, and who will cover expenses. Notarization adds legal weight and reassures immigration officers that the trip is professional and temporary.
Here is a sample:
[Company Letterhead]
Date: [MM/DD/YYYY]To Whom It May Concern,
This is to confirm that [Visitor’s Full Name], passport number [XXXXXXX], has been invited by [Company Name] to attend business meetings in [City, State] from [Start Date] to [End Date]. Our company will cover travel and accommodation costs.
Sincerely,
[Authorized Signatory Name]
[Title]
[Contact Information]Notary Acknowledgment:
State of [State], County of [County]
On this [Day] of [Month, Year], before me, [Notary Name], personally appeared [Authorized Signatory], who acknowledged signing this document.
[Notary Signature & Seal]
Family Invitation Letter
This letter is written by a U.S. resident inviting a close family member to visit. It usually mentions the relationship, accommodation details, and financial support if offered. Notarization ensures the letter is legally recognized, showing that the invitation is genuine and the visit is well planned.
Here is a sample:
[Your Full Name]
[Your U.S. Address]
[City, State, ZIP]
[Phone Number]
[Email Address]Date: [MM/DD/YYYY]
To Whom It May Concern,
I am inviting my [Relationship], [Visitor’s Full Name], holder of passport number [XXXXXXX], to visit me in [City, State] from [Start Date] to [End Date]. They will stay at my residence, and I will provide financial and living support during their visit.
Sincerely,
[Your Signature]
[Your Printed Name]Notary Acknowledgment:
State of [State], County of [County]
On this [Day] of [Month, Year], before me, [Notary Name], personally appeared [Your Name], who acknowledged signing this document.
[Notary Signature & Seal]
Academic Invitation Letter
Organizers of events, seminars, or academic programs may issue invitation letters for delegates, speakers, or attendees. These letters highlight the event name, dates, and role of the participant. A notarized version confirms authenticity and is often required for international applicants applying for short-term visas.
Here is a sample:
[Organization/Conference Letterhead]
Date: [MM/DD/YYYY]To Whom It May Concern,
We are pleased to invite [Visitor’s Full Name], passport number [XXXXXXX], to attend [Conference/Event Name] in [City, State] from [Start Date] to [End Date]. The purpose of this visit is to participate as [Role, e.g., Speaker, Delegate].
Sincerely,
[Organizer’s Name]
[Title/Role]
[Organization Name]Notary Acknowledgment:
State of [State], County of [County]
On this [Day] of [Month, Year], before me, [Notary Name], personally appeared [Organizer’s Name], who acknowledged signing this document.
[Notary Signature & Seal]
Medical Invitation Letter
Hospitals or medical institutions issue these when a foreign patient is invited for treatment. The letter usually includes treatment details, length of stay, and financial arrangements. Having the letter notarized confirms that the hospital is legitimately hosting the patient and that the purpose of the visit is valid.
Here is a Sample:
[Hospital or Clinic Letterhead]
Date: [MM/DD/YYYY]To Whom It May Concern,
This letter confirms that [Visitor’s Full Name], passport number [XXXXXXX], has been invited to [Hospital/Clinic Name] in [City, State] for medical treatment scheduled from [Start Date] to [End Date]. All treatment details have been arranged with our facility.
Sincerely,
[Doctor/Administrator’s Name]
[Title/Role]
[Hospital/Clinic Name]Notary Acknowledgment:
State of [State], County of [County]
On this [Day] of [Month, Year], before me, [Notary Name], personally appeared [Doctor/Administrator’s Name], who acknowledged signing this document.
[Notary Signature & Seal]
General Tourist or Visitor Invitation Letter
This type is written when a U.S. resident hosts a friend or relative for a casual visit. It provides travel dates, accommodation arrangements, and assurance of return. Notarization strengthens the application by showing the host takes responsibility for the visitor’s stay.
Here is a sample:
[Your Full Name]
[Your U.S. Address]
[City, State, ZIP]
[Phone Number]
[Email Address]Date: [MM/DD/YYYY]
To Whom It May Concern,
I am writing to invite my friend, [Visitor’s Full Name], passport number [XXXXXXX], to visit me in [City, State] from [Start Date] to [End Date]. During their stay, they will stay at my residence, and I will provide necessary support.
Sincerely,
[Your Signature]
[Your Printed Name]Notary Acknowledgment:
State of [State], County of [County]
On this [Day] of [Month, Year], before me, [Notary Name], personally appeared [Your Name], who acknowledged signing this document.
[Notary Signature & Seal]
Why is a Visa Support or Invitation Letter Important?
Immigration authorities want to see proof that a trip is genuine, temporary, and properly arranged before granting a visa. A support or invitation letter plays a crucial role in this process because it provides details, clarity, and accountability that other application documents often cannot fully show.
Confirms the Purpose of Travel
An invitation letter clearly explains why the traveler is coming, whether for business, family, study, or tourism. Immigration authorities look for a specific purpose rather than vague travel plans. The letter helps reduce doubts and makes the application more credible.
Shows Strong Ties to the Host
The letter demonstrates that the traveler has a reliable host in the U.S. who is aware of and supports their visit. This connection reassures officials that the trip is organized, supervised, and not intended for unauthorized activities.
Provides Key Travel Details
Travel dates, destinations, and accommodation arrangements included in the letter prove that the visit is temporary and well planned. These details give immigration officers confidence that the applicant intends to return home once the trip ends.
Addresses Financial Responsibility
Many invitation letters confirm who will cover travel and living expenses. This assurance tells immigration authorities the visitor will not face financial difficulties during the stay, reducing concerns that they might need unauthorized work to support themselves.
Supports Authenticity with Notarization
Having the letter notarized makes it legally binding and harder to dispute. Immigration officers treat notarized documents more seriously, as they carry official confirmation that the signatures are valid and the information has been formally acknowledged.
Reduces Risk of Visa Rejection
When an application includes a clear and notarized invitation letter, it answers many of the questions immigration officials might otherwise ask. This reduces uncertainty, strengthens the applicant’s case, and in many situations, can make the difference between approval and rejection.
How Can You Get Your Invitation Letter Notarized in the USA?
Notarizing an invitation letter is usually a straightforward process in any country, but the steps can vary slightly depending on whether you go in person, use a mobile service, or choose online notarization. Knowing how to get an invitation letter from USA, especially the notarized version of it, makes the process smoother and helps you avoid unnecessary delays.
Step 1: Prepare the Letter in Advance
Write or print the invitation letter with all necessary details, including the visitor’s name, passport information, travel dates, purpose of visit, and financial arrangements. Make sure the letter is fully complete before you meet the notary, but do not sign it until instructed.
Step 2: Bring Valid Identification
The person signing the invitation letter must show government-issued photo ID, such as a passport, driver’s license, or state ID. This is required because the notary needs to verify your identity before witnessing your signature. Without proper ID, the notarization cannot proceed.
Step 3: Choose How You Want It Notarized
You can visit a bank, UPS Store, or courthouse to find an in-person notary. If convenience matters, a mobile notary can travel to your location, though it costs more. Online notarization is also available in many states, allowing the process to be completed through a secure video platform.
Step 4: Sign in Front of the Notary
Never sign the invitation letter beforehand. The notary must witness your signature to confirm it’s authentic. They will then add their seal, signature, and acknowledgment language that makes the document official and legally recognized.
Step 5: Pay the Notary Fee
Fees depend on the state and method of notarization. In-person notaries usually charge just a few dollars, while mobile or online services can cost $25–$75 or more. Always confirm the fee in advance so you are not caught by surprise.
Trusted Online Notarization Service Providers
Online notarization makes the process faster and more convenient, especially if visiting a notary in person isn’t possible. If you prefer the convenience of online notarization, several trusted providers in the USA can handle invitation letters quickly and securely. Here are some of the most reliable options:
- Global Conference Alliance (GCA): Offers notarized invitation letters for international delegates, handled by licensed legal professionals, making the process easier for conference attendees.
- Notarize (Proof Network): A widely recognized online platform providing 24/7 access to licensed notaries through secure video calls.
- LawDepot Online Notary: A straightforward service designed for individuals who need quick and simple notarization done entirely online.
- NotaryCam: A long-standing provider known for its secure, encrypted video notarizations, used by both domestic and international clients.
- PandaDoc Notary: An advanced platform that combines remote notarization with digital document management, often used by businesses handling multiple documents.
Choosing any of these trusted providers ensures your invitation letter is notarized quickly, securely, and in compliance with U.S. legal standards, giving you confidence when submitting it for visa or official purposes.
How to Ensure Your Notarization Meets U.S. Standards
Notarization only has value if it follows the proper legal standards. An incorrectly notarized document can cause delays, rejections, or even raise doubts about your visa application. By paying attention to details and following the right steps, you can be confident that your invitation letter will be fully recognized.
Work With a Licensed Notary
Before scheduling, always confirm that the notary is licensed and in good standing with the state. Every state keeps a database where you can verify active notaries. Using an unlicensed or expired notary makes your document invalid, which can create unnecessary delays in the visa approval process.
Sign Only in the Notary’s Presence
U.S. law requires that the document be signed in front of the notary. Signing ahead of time is one of the most common mistakes people make, and it immediately invalidates the notarization. Waiting until you are in front of the notary ensures compliance and prevents repeat appointments.
Check the Notarial Certificate
Every valid notarization must include the proper notarial certificate, which could be an acknowledgment or a jurat, depending on the type of document. Along with the notary’s seal and signature, this certificate language proves the document was notarized properly. Without it, immigration authorities may reject your letter.
Verify Identity Requirements
Notaries are required by law to verify the identity of the person signing. That means you need to bring a valid, government-issued photo ID such as a passport or driver’s license. If the identification doesn’t match or is expired, the notary cannot proceed, and your letter won’t be accepted.
Avoid Going for the Cheapest Option
Low-cost notarization may seem attractive, but choosing the cheapest option without checking credibility can create problems. Some providers cut corners, lack proper authorization, or fail to follow legal standards. Spending a few extra dollars on a trusted and verified notary ensures your document is valid and respected.
Use Recognized Platforms
If you choose online notarization, make sure the service is legally recognized in your state. Not every platform is valid everywhere, and using the wrong one could render your notarization invalid. Always pick established providers that comply with U.S. laws to avoid complications later on.
Mistakes That Can Increase the Cost of Notarizing Your Invitation Letter
Notarizing an invitation letter is generally inexpensive, but small oversights can make the process far more costly than necessary. Avoiding the mistakes below will save the cost of invitation letter for visa, along with your money and time, ensuring your letter is accepted without delays.
- Signing Too Early: If you sign your letter before meeting the notary, the document becomes invalid. Since the notary must witness the signature, you’ll have to redo the process. That means scheduling another appointment and paying a second fee unnecessarily.
- Using Expired or Invalid ID: Notaries are legally required to verify your identity with valid government-issued identification. Bringing an expired or mismatched ID means they cannot proceed. You’ll waste both time and money arranging a new appointment after fixing the issue.
- Choosing the Wrong Service: Online or mobile notarization costs significantly more than standard in-person notarization. If the authority or embassy accepts a basic notarization, paying for premium services is a needless expense. Checking requirements first prevents you from overpaying.
- Forgetting Supporting Documents: Many notaries or authorities require attachments such as passport copies, event details, or proof of relationship. If you forget them, the notarization can’t be completed, and you’ll need another session. That means extra costs and more delays.
- Waiting Until the Last Minute: Leaving notarization to the final day often forces you into using urgent or after-hours services, which are priced higher. Planning ahead ensures you can access affordable options and avoid premium fees.
Avoiding these mistakes not only keeps your costs low but also ensures the notarization process goes smoothly the first time. A little preparation and attention to detail can save you repeat visits, unnecessary fees, and last-minute stress.
FAQs About Notarizing an Invitation Letter in the USA
Notarizing an invitation letter can feel confusing if it’s your first time. To make the process clearer, here are some of the most common questions people ask, along with straightforward answers to help you prepare with confidence.
How Much Does It Usually Cost to Notarize an Invitation Letter in the USA?
Most in-person notarizations cost between $5 and $15 per signature, depending on the state. Online or mobile services are more expensive, often ranging from $25 to $100. Always confirm with your chosen provider to avoid surprises.
Can I Notarize My Invitation Letter Online?
Yes, many states allow Remote Online Notarization (RON) through secure video platforms. It’s convenient if you can’t visit in person, but it generally costs more. Make sure the receiving authority accepts online notarization before using this method.
Do I Need to Bring Identification for Notarization?
Yes, valid government-issued photo identification is mandatory. This could be a passport, driver’s license, or state ID. If your ID is expired, mismatched, or unclear, the notary cannot proceed, and you’ll need to reschedule.
Will a Notarized Invitation Letter Guarantee Visa Approval?
No, notarization alone doesn’t guarantee a visa. It only validates that the letter is authentic and properly signed. Visa approval depends on multiple factors such as supporting documents, financial proof, and the decision of immigration authorities.
Where Can I Find Free or Low-cost Notary Services?
Banks, credit unions, and some workplaces often provide free notarization for members or employees. Public libraries and universities may also offer affordable services. It’s worth calling ahead to confirm availability and costs before making an appointment.
Do Embassies or Consulates Provide Notarization?
Yes, U.S. embassies and consulates abroad provide notarization for U.S. citizens and certain official documents. However, fees are generally higher than local notaries, and appointments must be booked in advance. This option is useful mainly for applicants outside the United States.
Can a Friend or Family Member Notarize My Invitation Letter?
No, notarization must be performed by a licensed notary public. Friends or family members cannot notarize documents unless they are officially commissioned by the state to do so. Always use a verified notary to ensure legal acceptance.
How Long Does the Notarization Process Take?
The process is usually quick, often taking only 10–15 minutes if your letter is ready and your ID is valid. Online notarization may take slightly longer due to identity verification steps, but both methods are generally fast and straightforward.
Final Note
Notarizing an invitation letter is a small but important step in the visa process. With the right preparation, it doesn’t have to be stressful or expensive. Understanding the requirements, avoiding common mistakes, and choosing a trusted provider ensure your document will be accepted without delays.
For anyone asking “How Much Does it Cost to Get an Invitation Letter Notarized in the USA?”, the answer depends on location and method. In-person notarizations are usually very affordable, while online or mobile options cost more but offer extra convenience.
Taking time to plan ahead, verify details, and use reliable services not only saves money but also gives peace of mind. A properly notarized letter provides the authenticity immigration officers look for and strengthens your overall visa application.
