Conference papers help researchers share their ideas with the world. These papers take time, review, and serious thought before they go public. Many writers feel unsure when deadlines come close and chances seem limited. That’s when one common thought pops up: can I submit the same academic paper for 2 conference in same time?
You should not submit the same academic paper to two conferences at the same time. Most conferences prohibit dual submissions to ensure fairness, protect reviewer time, and avoid citation conflicts. Breaking this rule may lead to rejection or bans. Submitting to one conference maintains research integrity and trust.
Want to know what can happen if you do it, or what to do instead? Keep reading, because this article covers everything you need to know and explains how to stay safe while submitting your research.
Can I Submit the Same Academic Paper for 2 Conference in Same Time?
Many people wonder about sending one paper to two conferences. Most groups say this is not allowed for clear reasons. Rules support fair work and protect honest research across the field. Keep reading to see the simple facts and safe steps.
Conference Ethics And Fair Rules
Academic events depend on trust and fair practice between authors and reviewers. When one paper is sent to two places, it takes extra space that others could use. This can feel unfair to honest teams. Keeping one active submission helps protect fairness for everyone involved in the process.
Respect For Reviewer Effort
Reviewers spend careful time reading, checking data, and giving notes. Two reviews on the same paper waste that time and slow the schedule. The review system works best when time is used wisely. Sending to one place shows clear respect for their work and helps the whole process move smoothly.
Protecting Research Integrity
Honesty sits at the center of research culture. If someone pushes the same paper to two conferences, it may look like trying to gain extra credit. That choice can hurt trust and future chances. A single submission keeps your work clean and respected within the community overall.
Copyright and Legal Declarations
Conference submission is not only an ethical commitment but also a legal one. Authors are usually required to confirm that they own the copyright and that the work is not under review elsewhere. Submitting the same paper to multiple conferences can violate this declaration, potentially breaking a legal agreement, not just conference rules.
Avoiding Record And Citation Confusion
Publishing the same study twice can confuse readers and databases. Some people may cite one version, while others cite another. This splits credit and weakens the real impact of the work. A clear, single record makes it easier for future studies to build on the right source.
Typical Conference Submission Policies
Most conferences require authors to confirm that their submission is not under review elsewhere, and agreeing to this acts as a formal declaration. While this rule applies strictly to full paper submissions, many conferences allow the same abstract to be submitted to multiple events during early screening stages. However, once a full paper enters review, exclusivity rules usually apply, and the paper must be under consideration at only one conference at a time. Reading each conference policy carefully helps avoid mistakes and unexpected rejection.
Smart Choices During Review
While a paper waits for a decision, use the time well. You can revise figures, make the writing clearer, or plan a new idea. Asking the chair for advice is fine. If you hope to join upcoming conferences, plan so one paper goes to one place without any trouble.
Planning Your Academic Path
Thinking ahead can prevent problems before they start. Build a schedule for drafts, edits, and submission dates. Share plans with coauthors so everyone agrees. Careful planning reduces stress and keeps your work honest. Good habits today can open more chances later for your research and career growth.
Sending one paper to two conferences can seem easy at first. The risk to your name and future work is real. Following clear rules keeps your record strong and respected over time. Read policies, plan ahead, and choose the safest path each time.
What Happens If You Submit to Two Conferences at the Same Time?
Submitting one paper to two conferences can look like a shortcut. But it often creates rule problems and can harm your work. Reviewers may see it as unfair and reject it without comment. Read below to understand what can happen and how to avoid it.
Desk Rejection
Many conferences check if a paper is already under review somewhere. When they find this, the paper can be rejected right away. No full review happens, and the process stops fast. Rules say each paper must only be submitted to one place during review. Editors take this rule very seriously.
Risk Of Blacklist
Repeated double submissions can lead to stronger action from organizers. Some groups keep records of names that break rules more than once. Getting listed can block future submissions for years. It may follow your career and make simple reviews much harder across related events. Fixing that mistake is not easy.
Contact From Organizers
You might receive a polite but firm email asking for answers. The message can ask if the paper is also sent elsewhere. Often they request that you withdraw from one conference. It feels stressful, and it also leaves less time to submit correctly later. Clear rules help avoid this.
Rejection From Both Conferences
Sometimes reviewers see the same paper in two places. They may tell the chairs, and both sides can decide to reject. Even strong research can be turned away for this reason. The result is lost time, blocked chances, and no clear place to publish the study. That hurts long term plans.
Reputation Damage
Other researchers might think you do not respect common rules. Trust is important in academic work, and it grows slowly. A bad record can follow your name for years. Reviewers may remember and judge future papers more harshly, even if the work is fair and careful. Repairing trust takes real effort.
Sending one paper to two conferences can seem harmless at first. In reality it risks rejection, lost chances, and long term harm. Always read the rules and submit to only one place. If unsure, ask the organizers for guidance before you submit.
Do Preprints Count as Submissions? arXiv and Preprint Rules in 2026
Preprints can feel tricky when you plan to submit research to a big conference online later this year. Writers post on arXiv first, then worry if that choice blocks real submission to top events for publication. Rules differ across fields, so it helps to know what counts as true publication before you upload or submit. Read the guide below to learn clear rules, avoid mistakes, and send your paper with confidence this year safely.
Understanding Preprints
Think of a preprint as a draft shared on a public server. It sits on sites like arXiv where readers can see the work. The file has not passed peer review. It is not final publication, and it only shows ideas early to the community for discussion.
Preprints In Major Conferences
Posting a draft on arXiv usually does not count as formal submission for top events. ICLR treats such drafts as fine, as long as the work is not in any proceedings. You may still send the paper to review, using the rules set by the venue today.
Different Conference Policies
Each conference writes its own policy, so it is smart to read the call before you submit. Most say the paper must be original and not published elsewhere. A preprint is usually fine because it is only a public draft, not an official record kept for later review.
Anonymity During Review
When a venue uses double blind review, author names must stay hidden inside the submission. You can leave the arXiv post online, but do not cite or link it in the paper. Avoid public posts that tie your name to the draft during the review period online.
Sharing And Disclosure
Some journals and tracks ask you to report that a preprint exists when you submit. This helps the editors match versions and track the paper history. Telling them is simple and honest. As long as the work is not published, the preprint should not block later review.
Preprints usually do not count as real conference submissions today. Most events allow them when the work stays original online. Always read each policy before you upload or submit anything. Follow these simple rules to share your draft without worry.
What Should Authors Do Instead of Submitting the Same Academic Paper? (Safe Alternatives)
Submitting the same paper to two conferences can cause trouble. There are safer ways to share your work. These steps help you stay honest and calm. Read them first so you choose the right path for your research with care.
- Submit To One Conference: Send the paper to one place and wait for results. Patience keeps you safe and shows respect for the rules.
- Revise And Improve: Use reviewer notes or your own checks to fix weak parts. Better writing and clear data raise the chance of success later.
- Choose A Better Match: Look for events that fit your topic and methods well. A good match means fair feedback and a higher chance your work is valued.
- Write A Second Paper: Create another paper that covers a different part of the study. Each version should stand alone and bring new ideas to the readers.
- Use A Preprint Server: Posting a preprint lets others read early without blocking conference plans. Most groups treat it as sharing, not formal publication, so rules stay clear.
- Share In Different Formats: Try a poster or short talk for one event, and a full paper for another. Make sure each version has its own clear focus.
- Ask Organizers First: When the case feels special, write to the chairs and explain. Clear permission protects you and avoids problems before they grow.
Following these ideas keeps your work honest and safe. Instead of sending the same work to two places, spend time improving your skills in writing conference papers, so you can create fresh versions or new studies for each event.
What to Do If You Already Submitted the Same Paper Twice?
Sometimes people send the same paper to two conferences and panic later about the rules without thinking much. It can feel scary, but you still have simple steps to fix things if you act very fast. Most organizers understand honest mistakes when you tell them early and follow the rules they share with care. Read the guide below and learn what to do next before the problem grows for your paper today.
Check The Rules
Go back to both conference pages and read the policy lines. Many sites state your paper cannot be under review elsewhere. Knowing this helps you plan the right next step. It also shows you what the chairs expect from authors. Do not guess the rules when they are written clearly.
Withdraw One Submission
Pick the venue you plan to attend and keep that one. Write a short email to the other conference office. Say you sent it twice by mistake and wish to withdraw. Quick action looks respectful and protects the review team time. Most organizers accept this and close the file without drama.
Withdrawing Before Submitting to Another Conference
If you submit a paper to Conference A and later decide Conference B is a better fit, you may submit to Conference B only after fully withdrawing from Conference A. The withdrawal should be confirmed by the organizers before submitting elsewhere. Submitting to both at the same time still counts as dual submission and risks rejection.
Be Honest With Organizers
If someone writes to you first, answer soon and stay calm. Explain that you noticed the problem and want one copy removed. Tell them which conference you hope to keep as active. Clear words show respect and can lower the risk of penalties. Silence often makes things worse for you.
Follow Their Instructions
Sometimes the chairs ask you to withdraw, and sometimes they reject. Do what they say without delay and keep records. Every conference has a process, and they must follow it. Moving fast helps close the case before it grows larger. Arguing rarely helps and can create new problems.
Act Before Acceptance
Trouble grows bigger if both conferences accept your paper first. As soon as you learn this, email both chairs at once. Explain the double submission and ask how they want to proceed. Most events will remove one copy, but they must decide. Waiting quietly makes the outcome worse for everyone.
Learn From The Mistake
After things are fixed, think about how it happened. Keep a simple list of where each paper is sent. Only submit to one venue at a time unless rules allow. Reading policies first can save time and protect your name. Smart habits today prevent the same error later.
Fixing a double submission is possible if you act fast. Honest emails and quick steps often reduce the trouble a lot. Always read the rules before sending the next paper anywhere. Use this guide to stay safe and avoid bigger problems.
Rare Cases When You May Submit the Same Paper to More Than One Conference
Submitting one paper to more than one conference can feel risky and unclear for many writers today out there. Most places do not allow it, and breaking rules can harm your record in big ways later ahead. Still, there are rare times where the same work can be sent to two events without serious trouble. Read the points below to see when it may be fine and how to stay safe while submitting.
Conference Permission Policies
Some events let authors ask for clear consent before sending the same paper to two places. The rule is rare and needs written approval. You should email the chairs and wait for a reply. Never assume it is allowed without that note in hand from the main organizer team.
Short Or Poster Versions
In some fields, one event may take a short abstract or poster while another accepts the full study. The formats differ, so rules might allow both. Check that the shorter event is not counted as publication. When unsure, write to the staff first and wait for clear written reply.
Events Without Proceedings
Some meetings share talks but do not print formal papers at all. If there are no proceedings, the same study may still go to another event that publishes. Always read the policy page with care. Ask early if anything in the rules feels unclear before you plan your submission.
Field-Specific Conference Practices (Presentation-Only Fields)
Conference practices differ by discipline. In fields like History, Sociology, Anthropology, and some Biology areas, many conferences are presentation-only and publish no proceedings. In these cases, presenting the same research at multiple venues for feedback is sometimes acceptable, provided no full paper is published and events treat as a talk.
Different Field Conferences
Two events in different areas sometimes allow the same work when both organizers agree first. This case is very rare and needs open consent from each side. You should explain why the paper fits both groups. Keep records of the emails and follow every note they send you.
Presenting Published Work
After a paper is already published, you may show it again as a talk at other meetings. This is not a new submission. The talk just shares the study with a fresh group. Always check that the event lists it as a presentation only without sending the paper again.
These cases are rare and need care from the start. Most conferences block dual submissions because fairness matters to review. Always read the rules and ask when something feels unclear. Use the tips here and make safe choices with your work.
Commonly Asked Questions
Here is a simple FAQ section that answers common doubts. These questions cover things people often ask when they think about sending one paper to more than one conference at the same time. Each answer explains the idea in clear words. Read through them for quick help and peace of mind.
Does Changing The Title Make Double Submission Okay?
Changing the title does not fix the problem. If the content is the same paper, conferences still see it as a double submission. Reviewers look at ideas, data, and text, not only the title. It is safer to wait and submit to only one place at a time.
Can I Send The Paper To A Journal And A Conference Together?
Most groups do not allow this at the same time. Journals often want full rights to the paper after review. A conference may also want the same rights. Ask both places first and wait for clear written rules before you try anything like that.
Will Plagiarism Checkers Catch A Paper Sent Twice?
Many conferences use tools that compare papers across large databases. These tools can spot very small matches. If the same paper shows up twice, it may be flagged fast. That can lead to questions and possible rejection, even if the work is honest.
What If My Coauthors Do Not Agree About Where To Submit?
Talk with your team before you submit anywhere. Make sure every author understands the rules. Write a simple plan that all of you accept. Clear communication now can prevent mistakes and stress later.
Is It Fine To Share The Work In A Campus Talk First?
A simple talk on campus is usually fine. You are only speaking, not sending a paper to review. Still, avoid posting the full draft online without checking rules. If you feel unsure, ask your advisor or the event chair first.
Can I List The Paper On My CV While It Is Under Review?
You can list it as “under review” if your school allows that. Do not claim it is accepted or published. Keep the wording clear and honest. Update the CV again once you know the final decision.
Final Takeaway
Now you know why one paper should go to one event, and how rules protect fairness and your name. With these facts clear, the simple answer is no to the question can I submit the same academic paper for 2 conference in same time.
Plan your research path early, keep a simple checklist, and track every deadline. Ask organizers when rules feel unclear, and keep honest records of each draft. Careful planning saves stress, supports good work, and I wish you the best ahead.
